Vendors & Style
MODULE 07
Welcome to Vendors & Style
Your wedding is only as organised as the people you pay and hire, so selecting the right vendors and suppliers is key.
In this module, we’ll guide you through everything you need to know including types of suppliers, how to find them and what to look for in contracts before signing (Please always read the fine print even if its 10 pages long!)
We’ll also answer those common questions including: Do we need to feed our suppliers? What’s the difference between a wedding planner and a wedding coordinator? And do we actually need one?
Let’s make sure you are confident with your choices, protected, and surrounded by the best in the wedding industry.
Top Tip…
Remember when booking your wedding suppliers be mindful that you are paying for a product or service however you are also paying for for their time, knowledge, expertise and resources.
Wedding Suppliers
Here’s a clear breakdown of all the suppliers you may need when planning your wedding.
Every wedding is unique, so don’t feel pressured to book everything — choose the suppliers that you actually need.
Wedding Planner
Wedding Coordinator
Stylist
Wedding Photographer
Second Shooter Photographer
Videographer
Drone Operator
DJ
Live Band
Acoustic Singer/Musicians
MC/Toastmaster
Magician
Photo Booth Company
Fireworks/Pyro Technician
Bridal Hair Stylist
Makeup Artist
Wedding Florist
Linen & Tableware Hire
Lighting Hire Company
Prop Hire/Backdrops
Stationery Designer (menus, signage, place cards)
Caterer
Cake Maker
Celebrant/Registrar/Vicar
Wedding Car/Horse & Carriage
Optional Suppliers
Marquee/Tipi/Tent Hire
Furniture Hire (Tables/chairs)
Dance Floor/Staging
Portable Loos/Luxury Toilet Trailers
Generator Hire
Heating/Cooling Equipment Hire Company
Childcare/Wedding Nanny Service
Live Painter/Sketch Artist
Caricaturist
Audio Guestbook Company
Confetti Supplier
Fire Performer
Dance Floor Installer
Neon Sign Hire
Ice Cream Trike/Treat Cart
Bar Company/Mixologists
Do we need to feed our wedding suppliers?
There are many wedding suppliers involved in your wedding day, and it can be surprisingly hard to know which ones you should be feeding.
In most cases, your supplier’s contract will state whether food and drink are required as part of their service, so this should always be your first point of reference.
If they do request food make sure they don’t have any food preferences and that they are clear of any allergies.
As a general rule, I would always recommend providing a hot meal for your wedding planner or coordinator, your photographer and second shooter, your videographer and in the evening, your DJ or band. these are the suppliers, who are with you for a considerable amount of time and working continuously throughout your day.
For the rest of your suppliers, they won’t require food however after the wedding, a handwritten thank you card or genuine 5* review goes a very long way and is always hugely appreciated.
Your Styling Vision
Your wedding vision starts with the little ideas that excite you — the colours you love, the atmosphere you imagine, and the moments you want to create.
A vision board brings all of these together in one place, helping you see your day clearly and confidently.
A vision board is a collection of images, colours, textures, quotes, words and ideas that inspire you. Creating one allows you to see your wedding style in one place, making conversations with suppliers, planners, and your partner so much easier and more enjoyable.
How to Start Creating Your Wedding Vision Board:
First, start with how you want your day to feel:
Romantic, modern, elegant, rustic, bold, timeless and choose 3–5 words that describe your ideal atmosphere and decor.Gather Inspiration from Everywhere
Pinterest, Instagram, interior design websites, fashion, nature, your venue or your love story. Save anything that sparks joy or feels like “you.”Choose a Colour Palette You Love
Pick a base colour, a complementary accent, and a few supporting shades. This helps guide florals, décor, stationery, and outfits.Once you have started to create ideas for your vision board, sit with your partner and pick out the pieces you really love and the ones you are drawn to most.
Then cut them out and place them on your vision board.
Once the words, quotes, pictures and materials are in place, stick them down with glue.
Ta-dah! You have finished your wedding vision board!
Top Tip…
Before booking your suppliers, it’s essential to make sure they are a legitimate business.
You can do this by confirming they have an online presence, either a professional website or active social media pages.
You should also look for genuine recommendations from people you trust.
Take time to read Google reviews and independent websites such as Trustpilot and reputable wedding planning directories.
Colour Palettes
The best colours for each season…
Choosing Your Wedding Theme
Lets make choosing your wedding theme feel simple. Watch this video to find out more…
What Is a Wedding Planner?
You may be wondering what a wedding planner is, what do they do and what their responsibilities are. In this video I explain all…
Wedding Photographer
In this video I will talk you through some of the most important questions to ask your wedding photogrpaher before booking them.
Questions To Confirm With Your Florist
In this video I will talk you through some a series of questions to confirm with your wedding florist.
Wedding Vendor Contracts
Contracts. You may find them boring to read but understanding what’s in the Terms & Conditions is vital. This video is all about your vendor contracts…
Registrar or Celebrant
If you would like to get married you need a registrar or celebrant. In this video I explain what the differences are between a celebrant and a registrar.
Top Tip…
Keep in mind that some bands offer a DJ set as part of their package.
This means that you may save money and might not have to pay for both a DJ and band.
Wedding Decor Checklist
In this PDF, you’ll find a simple, stress-free checklist designed to guide you through every décor option.
Gift Registry
In this document you will find all you need to know about setting up your very own gift register
Wedding Planner
Do you need to hire a wedding planner? Take part in this quiz to find out if we would recommend a wedding planner for your wedding or not.
Vendor Contracts
In this document there are key points to check before you commit and sign your suppliers contract.
Industry Professionals
In this document you can list your industry professionals details to reference back at.
Top Tip…
Inform your suppliers of any family members or friends who don’t get along, so supplier’s can manage the day sensitively and avoid any awkward situations for you or your guests.
In this PDF, you’ll find a comprehensive checklist of all the must-have photography moments and memories to capture on your wedding day.
The Ultimate Photography Shotlist
In this PDF, you’ll find a comprehensive checklist of all the must-have video moments and memories to capture on your wedding day.
The Ultimate Videography Shotlist
The Ultimate Guide To Wedding Florals
In this PDF, you’ll find a clear and helpful guide to choosing the perfect floral arrangements for your wedding - and where to place them.
Top Tip…
Re-use your ceremony décor wherever possible by placing it throughout the venue for the reception. This helps maintain a cohesive look and makes the most of your styling choices.
If you are going DIY with your decor remember to pack these essentials:
-Tape/Gaffer Tape
-Scissors
- Batteries
- Extension Leads
- A mini tool kit
- Pins
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